Data Cleanup and Migration Services for South African Businesses
Bad data is costing your business more than you know. Duplicate contacts, incorrect records, missing fields, and inconsistent formatting make your CRM unreliable, your reports misleading, and your team’s work harder than it needs to be. CompanyConnect.Tech cleans, structures, and migrates your business data so it works for you, not against you.
Who This Is For
- Businesses migrating to a new CRM and need their existing data imported cleanly
- Companies with spreadsheet chaos — multiple versions, inconsistent formatting, duplicate entries
- Sales teams frustrated by duplicate contacts, wrong numbers, and outdated records
- Finance teams reconciling data between systems that don’t match
- Any business post-merger or acquisition needing two datasets merged into one clean system
Problems We Solve
- Duplicate contacts sending the same email twice to the same person
- 10,000 contacts — but half are outdated, wrong, or missing critical information
- Inconsistent formatting: some records have “+27” prefix, some don’t; some use title case, some don’t
- Spreadsheets that nobody trusts anymore because everyone’s working from their own version
- Failed CRM migration attempt that imported data in the wrong structure
- POPIA compliance concerns — personal data stored insecurely or without proper consent records
What We Do
- Data audit — assess the full scope of your data: volume, structure, quality issues, and gaps
- Deduplication — identify and merge duplicate records using intelligent matching (name, email, phone, company)
- Standardisation — consistent formatting across all fields: phone numbers, dates, addresses, company names
- Enrichment — fill missing fields using available data or external sources
- Structural mapping — map old field structures to new system requirements before migration
- CRM migration — import clean data into your target platform with relationships intact
- Validation — post-migration checks to confirm data integrity and flag anything that needs review
Tools and Platforms
We work with data in any format: CSV, Excel, Google Sheets, SQL exports. Target platforms include monday.com, HubSpot, Salesforce, Pipedrive, Airtable, and custom databases.
Results You Can Expect
- Reduce duplicate records by 90%+
- Improve CRM data completeness from 40% to 85%+ of records with all critical fields filled
- Eliminate manual data reconciliation — save 4–8 hours per week in admin
- Trust your reports again — decisions based on accurate, up-to-date data
Our Process
- Data intake — receive your data exports in any format (we sign an NDA and treat all data with strict confidentiality)
- Quality audit — automated and manual assessment of data quality, completeness, and structure
- Cleaning run — deduplicate, standardise, and enrich using agreed rules
- Review — you review a sample of cleaned data before we proceed to migration
- Migration — import into target system with field mapping validated
- Sign-off — confirmation checks and handover report detailing what was done
Frequently Asked Questions
Is my data safe during the cleanup process?
Yes. We sign a data processing agreement (DPA) and NDA before accessing any client data. We work with encrypted transfers, do not retain client data beyond the project, and are POPIA-aware in our handling practices.
How long does data cleanup take?
Small datasets (under 5,000 records) typically take 3–5 business days. Larger or more complex datasets (50,000+ records, multiple sources) can take 2–4 weeks including validation rounds.
What happens to data you can’t confidently clean?
We flag uncertain records in a separate review file for your team to make the final call — we don’t delete or alter data we’re not confident about without your sign-off.
Ready to streamline your operations?
Book a free consultation and we’ll map out exactly how to fix the gaps in your business systems.